Directors Meetings

From v1.0.98, Directors Meeting is a fully supported meeting type alongside AGM and EGM. Board meetings can be scheduled, tracked, and managed from the central Meetings section (/dashboard/agm).

Scheduling a Directors Meeting

1. Navigate to Meetings — AGM, EGM & Directors.
2. Click Schedule Meeting.
3. Select Directors Meeting — Board Meeting from the Meeting Type dropdown.
4. The agenda field is pre-filled with a default board meeting agenda. Edit as needed.
5. Optionally enter a custom title (defaults to {year} Board Meeting if left blank).
6. Submit the form.

Upon scheduling, all active directors for the selected development who have an email address on record will receive an email notification. This is best-effort — if RESEND_API_KEY or RESEND_FROM_DOMAIN are not configured, the notification is skipped silently.

Note: An informational banner on the schedule form confirms that directors will be emailed and that supporting documents can be attached from the meeting detail page.

Default Agenda

When Directors Meeting is selected, the agenda field is pre-populated with:

Opening and confirmation of quorum
Approval of minutes from previous board meeting
Financial update and review
Maintenance and property update
Compliance and legal matters
Any Other Business

Each line becomes a separate agenda item on save.

Meeting Type Badge

Directors Meetings are displayed with an indigo badge in both the meeting list and the detail view, distinguishing them visually from AGM (primary colour) and EGM (violet).

Meeting Type Filter

The Meetings list includes a filter bar with options: All Types, AGM, EGM, and Directors. Use this to display only Directors Meetings when needed.

Attached Documents

Any documents linked to a meeting via the documents.meetingId foreign key are displayed in the meeting detail view under Attached Documents. Each entry shows:

• Document title
• File name and file size
• Uploader name
• Category

To attach a document to a meeting, navigate to the Documents section and link the document to the relevant meeting there.

What Is Not Applicable for Directors Meetings

Feature	AGM	EGM	Directors
MUD Act 21-day notice banner	✅	✅	❌
Mark Notice Issued button	✅	✅	❌
Proxy Votes section	✅	✅	❌
Email notifications to directors	✅	✅	✅
Attached Documents	✅	✅	✅

MUD Act Compliance

The MUD Act 2011 21-day statutory notice requirement applies to AGMs and EGMs only. The compliance banner and Mark Notice Issued action button are hidden for Directors Meetings.

Proxy Votes

Proxy voting is a mechanism for general meetings (AGM/EGM) under Irish company law. The proxy vote section is not shown for Directors Meetings.

Environment Variables

Email notifications rely on the following environment variables:

Variable	Purpose
RESEND_API_KEY	Authenticates outbound email via Resend
RESEND_FROM_DOMAIN	Sets the sender domain for notification emails

If either variable is absent, meeting scheduling continues normally and notifications are silently skipped.