Compliance Works Asset Class

The Compliance Works asset class is designed for regulatory or legally driven improvements that have a fixed statutory deadline — rather than a lifespan-based replacement cycle. Examples include EPC upgrades, fire safety remediation, Building Safety Act works, and accessibility improvements.

This asset class ensures that known regulatory obligations are always reflected in the capital expenditure forecast, making it impossible to produce a reserve fund plan that ignores compliance deadlines.

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How it differs from other asset classes

	Standard assets (P&E, Building Fabric, etc.)	Compliance Works
Replacement year source	Install date + estimated lifespan	Fixed regulatory deadline date
Key date field	Install / Last Replaced	Compliance Deadline Date
Linked record	Warranties, service records	Compliance certificate
Capex forecast driver	Lifespan projection	Deadline year
Data quality flag	Missing install date / lifespan	Missing compliance deadline date

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Creating a compliance works asset

1. In the Asset Register, click Add Asset
2. Set Asset Class to Compliance Works
3. The form will reveal three compliance-specific fields:

Compliance Deadline Date (required for capex forecasting)

The fixed regulatory deadline by which the work must be completed. This date is used directly as the projected replacement year in the reserve fund forecast.

If no deadline date is set, the asset will not appear in the reserve fund year-by-year capex projection.

Regulation / Statute Reference (optional)

Free-text field for the legal basis driving the work. Examples:

• Building Safety Act 2022 s.89
• EPC Minimum E rating — MEES 2018
• Fire Safety (England) Regulations 2022 reg.10

Linked Compliance Certificate (optional but recommended)

Select a certificate from the block's compliance certificate register. The dropdown is populated automatically once a block is selected. Linking a certificate allows the panel to display the certificate's current status (valid, expiring soon, expired) alongside the compliance deadline.

Select the block first — the certificate list is filtered to that block.

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Asset detail view

For compliance works assets, the standard "Install / Last Replaced" card is replaced with a Compliance Deadline card showing:

• The deadline date
• Days remaining (or days overdue, shown in red)
• The regulation/statute reference

Below the summary cards, the ComplianceWorksPanel is displayed with three sections:

1. Compliance Deadline card

Colour-coded by urgency:

Badge	Condition
🔴 Overdue	Deadline has passed
🔴 Critical	Deadline within 90 days
🟡 Warning	Deadline within 180 days
🟢 OK	Deadline more than 180 days away

When a deadline is overdue, a prominent red warning banner is shown with the original deadline date and a prompt to take immediate action.

The card also shows:

• Regulatory deadline date
• Regulation / statute reference
• Estimated cost and the forecast year it is attributed to (with an "overridden" label if a manual replacement year is set)

2. Linked Certificate card

Displays the linked compliance certificate with:

• Certificate type (e.g. Gas Safety Certificate, EWS1 Form, Fire Risk Assessment)
• Status badge (Valid / Expiring Soon / Expired)
• Reference number
• Issuer
• Issued date, expiry date, and next review date

If no certificate is linked, a prompt guides the agent to edit the asset and select a certificate from the block's register.

3. Reserve Fund Integration notice

Confirms whether and how this asset contributes to the reserve fund forecast:

• If both a deadline and an estimated cost are set: shows the forecast year and cost that will appear in the reserve fund capex projection
• If no deadline is set: prompts the agent to set a deadline
• If a deadline is set but no cost: prompts the agent to add an estimated cost

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Reserve fund integration

Compliance works assets feed into the reserve fund year-by-year capex projection using the deadline year as the forecast year:

1. The projectedReplacementYear for a compliance_works asset is set to the year of the complianceDeadlineDate
2. This year is used in the same capex projection logic as lifespan-based assets
3. If a manual replacement year override is set, that takes precedence (as with other asset classes)
4. Assets without a deadline date are excluded from the forecast

This design ensures agents cannot produce a reserve fund plan without accounting for known regulatory obligations.

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Compliance audit trail

The following events are automatically logged to the compliance audit trail for compliance_works assets:

Event	Logged when
Asset created	A new compliance works asset is created
Deadline changed	The compliance deadline date is updated
Certificate linked	A certificate is linked to the asset
Certificate unlinked	A certificate is removed from the asset
Replacement year overridden	A manual replacement year is set

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Data quality tracking

The data quality summary (used by the Outstanding Data Requests Tracker) now separately flags:

• missingComplianceDeadlineCount — compliance works assets with no deadline date set

This is reported independently from the standard missingInstallDate count, which applies only to non-compliance assets. Compliance works assets are not flagged for missing install dates — only for missing deadline dates.

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complianceWorksSummary API endpoint

The asset.complianceWorksSummary tRPC query returns a summary of all compliance works assets, scoped to the organisation and optionally to a single block.

Input

{ blockId?: string }

Output

{
  totalComplianceWorks: number;
  overdueCount: number;        // deadline has passed
  dueSoonCount: number;        // deadline within 6 months
  upcomingCount: number;       // deadline beyond 6 months
  noDeadlineCount: number;     // no deadline date set
  totalEstimatedCostPence: number;
  costsByYear: Record<number, number>; // year → total pence
  overdue: ComplianceWorksSummaryItem[];
  dueSoon: ComplianceWorksSummaryItem[];
  items: ComplianceWorksSummaryItem[];
}

Each item in overdue, dueSoon, and items contains:

{
  id: string;
  name: string;
  blockId: string;
  complianceDeadlineDate: Date | null;
  regulationReference: string | null;
  estimatedReplacementCostPence: number | null;
  certificateId: string | null;
  conditionRating?: number | null;      // items only
  earlyReplacementFlag?: boolean | null; // items only
}

costsByYear maps forecast year (integer) to total estimated cost in pence — this is used directly by the reserve fund year-by-year projection.

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Urgency categories

The complianceWorksSummary endpoint and the UI panel both use the same urgency categorisation:

Category	Condition
Overdue	complianceDeadlineDate is in the past
Due soon	Deadline is within the next 6 months
Upcoming	Deadline is more than 6 months away
No deadline	complianceDeadlineDate is null

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Supported certificate types

The linked certificate dropdown and panel support all certificate types in the compliance register:

• Gas Safety Certificate
• EICR (Electrical Installation Condition Report)
• Fire Risk Assessment
• EWS1 Form
• Asbestos Survey
• Legionella Risk Assessment
• Lift Inspection
• EPC
• PAT Testing
• Lightning Protection
• Water Hygiene
• Emergency Lighting
• Dry Riser
• Other Certificate